CLINTON COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION Clinton Administration Center AUGUST13, 2018 Members Present: Scott Bengtson, Mike House, Eric Gettes, Jenny Green, Mike Pelham, Missey Sullivan-Pope, Ann Reed, and Superintendent Gary DeLacy. Call to Order: Board President Gettes called the meeting to order at 5:30 P.M. *RECOGNITIONS: None Superintendent Report to the Board: -Committee Updates – Superintendent DeLacy updated the board on the different committee meetings that happened this past month. -Gary, Tom Parker and the CRDC had a meeting with local business leaders on July 24th to Inform and gather support for a CTE Regional Center to serve Clinton and Jackson County. Lyondell leadership team has asked to see the Jones County facility. -CIEG – expecting 15-17 international students and are preparing for a second waver the start of second trimester. Will utilize the Ashford campus at the start of the second trimester. Deb Olson is the new superintendent of the New Six Arts International Academy. - Video and handout of the Young Americans that will be coming in October. -District Service Awards will be on Monday, August 20 at the all staff meeting. -The first COW meeting will be August 28th from 5-8. Harry from IASB will be here to facilitate the meeting. -The State of the District meeting will be held at Rastrelli’s on September 20th at noon. - updated the board on what he has been reviewing for all board policies related student safety for relevance and completeness as directed by Board President Gettes at the June board meeting. Consent Agenda: Motion #743-8-13-18, Pelham moved, seconded by Sullivan-Pope, to approve the consent agenda and the addendum as presented. The motion was adopted 7-0. Items found in the consent agenda: Minutes of the Regular Board meeting held on July 9, 2018. Classified and Certified Employee Changes: Hired Karly Schneeberger as Jefferson 3rd grade teacher with a salary of $40,624; Alyssa Kenney as CMS SE – self-contained – MD teacher with a salary of $40,624; Robin Monaghan as CHS 9-12 SE/At Risk Teacher with a salary of $49,512; Jennifer Kruger as 52% Bluff PE/Health teacher with a salary of coach with a salary of 21,124; Nancy Saionz as CHS SE Coordinator with a salary of $8,000; Amber Griswold as CMS student council advisor with a salary of $846; Donica Vonderohe as CHS summer instructional music lessons with a salary of $1500; Joann Winkler as CHS yearbook advisor with a salary of $3,943 and CHS TLC BUILT with a salary of $1500; Sarah Wenzel as CMS TLC BUILT with a salary of $1500; Nadene Kelly as Bluff TLC BUILT with a salary of $1500; Andrew Carbajal as CHS assistant boys basketball coach with a salary for $3,617; Bill Misiewicz as CHS boys golf coach with a salary of $1709; Christopher Scott as CHS assistant girls basketball coach; Mike Hartz as CMS head custodian with a salary of $15.51/hr.; Erik Smith as guest bus driver for transportation with a salary of $15.47/hr.; Ryan Chapman as guest bus driver for Transportation with a salary of $15.47/hr.; Erin Beal as guest bus driver for Transportation with a salary of $15.47/hr.; Julia Davin as Bluff Paraeducator with a salary fo $10.75/hr.; Elizabeth Estilow as EH Paraeducator with a salary of $10.75/hr.; Kara Zidarich as Wee School Paraeducator with a salary of $10.75/hr.; Veronica Gross as Jefferson Paraeducator with a salary of $10.75/hr.; Irene Grant as CHS Paraeducator with a salary of $10.75/hr.; Heather Freyer as Jefferson Paraeducator with a salary of $10.75/hr.; Christy Brown as Bluff Paraeducator with a salary of $10.75/hr.; Amber Petersen as EH Paraeducator with a salary of $10.75/hr.; Melissa Klinkhammer as CHS Paraeducator with a salary of $10.75/hr.; Christina Mensinger as CMS Primary Secretary with a salary of $14.10/hr.; Dawn Eickert as Jefferson Secondary Secretary with a salary of $13.50/hr.; Miranda Englund as Bluff site facilitator with a salary of $10.30/hr.; Kirsten Buer as summer custodian with a salary of $11.77/hr. Resignations from Corry Valeika as CHS Science teacher and CHS Robotics Club Advisor effective at the end of the 2017/2018 school year; Samantha Camer as Bluff 52% PE teacher effective at the end of the 2017/2018 school year contingent on the district finding a suitable replacement, which was found. Samantha also resigned as Bluff PLC leader and CHS assistant track coach; Jennifer Kasterke as CHS SE Coordinator and Medicaid Contact effective August 6, 2018; Taylor Young as CMS Paraeducator; Lisa Dash as EH Paraeducator; Sue Anderson as CMS Paraeducator; Michael Wolter as CHS Paraeducator; Dorie Stoller as Bluff Paraeducator; Lisa Leque as Jefferson 2nd shift custodian; Donna Chesnek as CMS food service cook; Bev Kammerer as CMS food service kitchen helper; Twila Rockwell as Whittier food service kitchen helper; Mary Lou Leab as Bluff food service kitchen helper; Zach McMahon as guest bus driver; Bruce Kreider as Bluff head custodian; Elizabeth Lohse as CMS Primary Secretary; and Robert Douglas as Jefferson site coordinator. Non renewal of contract for Mary Beth Hege as CMS food service cashier. Financial Report: Motion #744-8-13-18, moved by Reed, seconded by House. Motion carried 7-0 to approve the financial reports for July 2018 as presented. Communications from the Public: None New Business: 1. Food Service Milk Bids: Motion #745-8-13-18, Pelham moved, seconded by Bengtson. Motion carried 7-0. The board moved to approve awarding the milk bid to Anderson Erickson for the 2018-2019 school year. 2. Good Service Bread Bids: Motion #746-8-13-18, Reed moved, seconded by House. Motion carried 7-0. The board moved to approve awarding the bread bid to Pan-O-Gold for the 2018-2019 school year. 3. Food Service Pizza Bid: Motion #747-8-13-18, House moved, seconded by Green. Motion carried 7-0. The board moved to approve awarding the pizza bid to Pizza Hut for the 2018-2019 school year. 4. Chapter 102 District Investigative Procedures: Motion #748-8- 13-18, Bengtson moved, seconded by Reed. Motion carried 7-0. The board moved to approve the Chapter 102 District Investigative Policy and Procedures. 5. Agreement for Level 1 Investigative Services: Motion #749-8- 13-18, Bengtson moved, seconded by Reed. Motion carried 7-0. The board moved to approve Wes Golden, David Bloom, Cindy McAleer, Scott Clark, Jeff Weaver, Gregg Cornilsen, Kelly Wright, Rhett Weiss, Brian Kenney, Theresa Shultz, Kristi Cooley, Dan Boyd, Deb Sass, JR Kuch, Jamie Schroeder, Loras Osterhaus and Andrew Prinsen as our district’s Level 1 Child Abuse Investigators. 6. Agreement for Level 2 Investigative Services: Motion #750-8- 13-18, Sullivan-Pope moved, seconded by Green. Motion carried 7-0. The board moved to approve James M. Sweeney as our district’s Level II Child Abuse Investigator. 7. SIAC Committee: Motion #751-8-13-18, Green moved, seconded by Reed. Motion carried 7-0. The board moved to approve the SIAC Committee members for the 2018-2019 school year. 8. Appointment of Delegate to the 2018 IASB Legislative Session: Motion #752-8-13-18, Sullivan- Pope moved, seconded by Green. Motion carried 7-0. The board moved to appoint Mike Pelham as the Clinton Community School District representative to the IASB Delegate Assembly that will be held on November 14, 2018. Other Pertinent Items to come before the Board: None Calendar of Events: Back to School Bash, August 16, 2018, 3:00 P.M., Riverfront First Day of School, August 23, 2018 Next Scheduled Meetings: Committee of the Whole meeting, August 28, 2018, 5:00 P.M., Clinton Administration Center Regular Board meeting, September 10 2018, 5:30 P.M., Clinton Administration Center Closed Session time: Motion #753-8-13-18, moved by Reed, seconded by House. The motion carried 7-0. The board moved to hold a Closed Session as provided in Section 21,5(1)(j) of the open meetings law to discuss the purchase or sale of real estate at 6:13 P.M. Return to Open Session: Motion #754-8-13-18, moved by Sullivan-Pope, seconded by Pelham. The motion carried unanimously. The board moved to return to open session at 6:57 P.M. Adjourn: The board adjourned at 6:57 PM, moved by Reed, seconded by Sullivan-Pope. Eric Gettes, Board President Cindy McAleer, Board Secretary Published: August 25, 2018 ------ CLINTON COUNTY BOARD OF SUPERVISORS AUGUST 13, 2018 The Board of Supervisors of Clinton County, Iowa, met. Present were Supervisors Hamerlinck, Determann and Srp. Minutes of the previous meeting were read and approved. REPORTS The July 2018 monthly report of the Commission of Veterans Affairs, submitted by Ed Staszewski, Director, was presented, approved and filed. TRANSFERS General Basics Fund to Secondary Roads Fund $611.82 Rural Services Basics to Secondary Roads Fund $2,844.08 9:00 A.M. Review Correspondence & Claims Call to Order – Pledge of Allegiance Canvass of votes from the August 7, 2018 Special Elections The Board of Supervisors met as the Board of Canvassers and proceeded to canvass the votes of the Special Elections conducted on August 7, 2018, in DeWitt and Delmar. Results of the canvass are posted on the Clinton County website at: www.clintoncounty-ia.gov and available for review in the office of the County Auditor. 9:15 A.M. Formal Action & Motions CONSENT AGENDA Resolutions #2018-226 through #2018-229 were approved on the Consent Agenda: RESOLUTION #2018-226 WHEREAS, Section 331.323(2) (d) of the Code of Iowa states the Board of Supervisors may authorize a county officer to destroy records that are not required to be kept as permanent records; and WHEREAS, the County Auditor’s Office has identified records appropriately for destruction and has inventoried said records as follows: - General Election 11-08-2016 - Easton Valley School Special Election 02-06-2018 - Drainage District Election 01- 20-2018 THEREFORE BE IT RESOLVED by the Clinton County Board of Supervisors that the County Auditor be authorized to destroy said records in an appropriate and secure manner. Roll Call: Srp: Yes; Determann: Yes; Hamerlinck: Yes. Shawn A. Hamerlinck, Chairperson RESOLUTION #2018-227 WHEREAS, the Clinton County Sheriff is an elected official and the Board of Supervisors does not consider nor appoint personnel for elected officials, but need to authorize payroll for the County Auditor; now THEREFORE BE IT RESOLVED by the Board of Supervisors of Clinton County, Iowa, that the County Auditor be and is hereby authorized to issue biweekly paychecks on the General Basic Fund, Office of Jail, to Kiana Williams, as a full-time Civilian Correctional Officer. This will be in effect at an hourly rate of $17.93 during the probationary period of 6 months, then increasing to $19.93. Kiana Williams’ starting date of employment with the Sheriff’s Office will be August 14, 2018. This is subject to the terms and conditions of the Sheriff’s Bargaining Unit agreement without further action of this Board. Roll Call: Srp: Yes; Determann: Yes; Hamerlinck: Yes. Shawn A. Hamerlinck, Chairperson RESOLUTION #2018-228 WHEREAS, the Clinton County Sheriff has accepted the resignation of Sheri Plum, as a full-time correctional officer. THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of Clinton County, Iowa, that the County Auditor be and is hereby authorized to stop issuance of biweekly paychecks to Sheri Plum, after accrued benefits are paid effective after her last day of employment on August 31, 2018. Roll Call: Srp: Yes; Determann: Yes; Hamerlinck: Yes. Shawn A. Hamerlinck, Chairperson RESOLUTION #2018-229 WHEREAS, the Clinton County Coordinator of Disability Services has accepted the resignation of Case Monitor, Mark Mussmann, as a full-time employee. THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of Clinton County, Iowa, that the County Auditor be and is hereby authorized to stop issuance of biweekly paychecks to Mark Mussmann, effective his last date of employment on August 9th, 2018. Roll Call: Srp: Yes; Determann: Yes; Hamerlinck: Yes. Shawn A. Hamerlinck, Chairperson RESOLUTIONS RESOLUTION #2018-230 discussion: Supervisor Srp said this discussion started when they learned from an accountant that employees may no longer claim the difference between the County rate and the Federal rate on their. income tax. The following resolution was presented and on motion approved: RESOLUTION #2018-230 WHEREAS, the Internal Revenue Service annually issues the allowable maximum reimbursement rate for mileage; and WHEREAS, the maximum allowable reimbursement rate for 2018 is 54.5 cents per mile as prescribed by the Internal Revenue Service; now THEREFORE BE IT RESOLVED by the Clinton County Board of Supervisors that the maximum reimbursable mileage rate for Clinton County employees be and is hereby approved at the rate of 54.5 cents per mile effective August 13, 2018. Roll Call: Srp: Yes; Determann: No; Hamerlinck: Yes. Shawn A. Hamerlinck, Chairperson The following resolution was presented and on motion approved: RESOLUTION #2018-231 WHEREAS, the Clinton County Board of Supervisors have considered the bid for the Kubota SSV 75 Skid Steer for the Clinton County Building Maintenance; and WHEREAS, the total of each bid is as follows: Trade in Valve $15,000.00 Kunau Implement Kubota SSV 75 $30,647.67 State Bid Kubota SSV 75 $45,647.15 State Bid New Holland L228 $45,154.48 Kunau Implement New Holland L228 $30,154.48 THEREFORE BE IT RESOLVED by the Board of Supervisors of Clinton County, Iowa, that the proposal be approved for Kunau Implement in the amount of $30,647.67 as recommended by the Clinton County Facility Director. Roll Call: Srp: Yes; Determann: Yes; Hamerlinck: Yes. Shawn A. Hamerlinck, Chairperson UNFINISHED BUSINESS GENERAL PUBLIC DEPARTMENT HEADS, ELECTED OFFICIALS AND EMPLOYEES County Auditor Eric Van Lancker reported the Iowa Supreme Court ruled Friday on the Polk County injunctions issued recently that affected the voter laws. He explained that ID numbers are no longer needed on the absentee ballot request forms and reviewed other changes. County Attorney Mike Wolf thanked Van Lancker and his staff for assisting in supplying information for the opioid litigation. He also informed the Board of Supervisors that he will be out of the office for an extended period of time and his office is prepared to cover any issues while he’s gone. Wolf would like to continue to offer the use of the public address system to the YWCA for its annual half-marathon. He also said he needs a server upgrade for the law software that he did not anticipate that will cost his budget about $9,000. County Mental Health Director Becky Eskildsen reported she has another vacancy in her office and she would like permission to work with Dawn on how to handle the position. County Engineer Todd Kinney said a pre-construction meeting is this afternoon for work on the road near the Clinton County Solid Waste Agency. He said one lane will be closed at a time. Supervisor Determann said he’s worked with a group on workforce development consolidation. He said shrinking the regions from nine to two doesn’t appear to be a good solution. He said the committee is working to make it four regions. He said the IDOT meets at 8 a.m. at Eagle Point Lodge in Clinton on Tuesday and the Highway 30 Coalition will be providing a presentation. Andy Sokolovich, Clinton Regional Development Corporation (CRDC), said an area labor shed study is starting soon in cooperation with the State. He said it will be used for attraction and retention purposes. He added new CRDC President Erin Cole begins her duties on Aug. 20. DISCUSSION WITH POSSIBLE ACTION HIPAA consultant contract: County HR Director Dawn Aldridge and County IT Director Betsy Smith reported the annual Carosh agreement is up for renewal and there was a slight increase. Smith recommended the Board sign the agreement because there is currently an audit being conducted by Carosh. Smith added their services will also assist her office during a transition time. Srp said he hoped that HR will eventually be able to take over the trainings. Smith said that goal is nearing, but staff changes have delayed progress. Roger Shindell of Carosh said the County still needs some training including specific training for its HIPAA officers. He said once those trainings are complete there are reduced services the County will need from Carosh. He said his firm also offers a service where they become the County’s HIPAA officers. A resolution to renew the contract will be considered next week. Snow removal at the Satellite Office: County Facilities Director Corey Johnson asked permission to go out for bids for the snow removal at the Satellite Office in DeWitt. He will bring back a resolution with bid results to a future meeting. 10:17 A.M. Drainage Districts - Consider a brush and tree weed spraying contract – Drainage District #20 & Drainage District #23 - Receive an annual presentation from the Iowa Drainage District Association Don Reffer, B & W Control Specialists, said eventually everything will be done in a year as they have been cleaned and sprayed. Reffer said his service doesn’t do noxious weed control. He said traditionally that is left to the adjacent property owner because the weeds don’t typically affect the drainage. The following resolution was presented and on motion approved: RESOLUTION #2018-232 WHEREAS, the Clinton County Board of Supervisors, acting as Statutory Drainage District Trustees for Drainage Districts 20 and 23 has requested a proposal from B & W Control Specialists for control of noxious weeds, and tree and brush control in Drainage Districts 20 and 23; and WHEREAS, a proposal from B & W Control Specialists has been received; now THEREFORE BE IT RESOLVED by the Clinton County Board of Supervisors acting as Statutory Drainage District Trustees for Drainage Districts 20 and 23 that a contract be awarded to B & W Control Specialists as listed in its proposal; BE IT FURTHER RESOLVED that the Chairperson be and is hereby authorized to sign the proposal and the attached Agreement for Tree and Brush Spraying on behalf of Drainage Districts 20 and 23. Roll Call: Srp: Yes; Determann: Yes; Hamerlinck: Yes. Shawn A. Hamerlinck, Chairperson John Torbert, Iowa Drainage District Association (IDDA) President, presented his annual report. He said at the Federal level, the Waters of the United States would have brought Drainage Districts under the jurisdiction of the EPA which IDDA did not support. He said the new EPA director is backing out the Waters of the United States. However, the EPA was sued based on a claim the process to back out of the rule is illegal. Torbert believes it will eventually go away. He reviewed the Des Moines Water Works lawsuit that was dismissed and it was the best possible solution for IDDA members. However, he said a cautionary point from the lawsuit is that it sought to have tile outlets be declared a point source and that part was not actually litigated and could be pursued in the future. He said water quality legislation has been approved and good news is that there is additionally money for water quality monitoring. It also included that Drainage Districts are eligible for those funds. He added while funds have been made available, there isn’t enough. Torbert said a sales tax increase in the State that is being discussed could impact the funding of the legislation. The Board of Supervisors adjourned to meet on Monday, August 20, 2018. Eric Van Lancker County Auditor Shawn A. Hamerlinck Chairperson -APPROVED- Published: August 25, 2018 ------ PUBLIC NOTICE OF STORM WATER DISCHARGE Derek Harksen plans to submit a Notice of Intent to the Iowa Department of Natural Resources to be covered under NPDES General Permit No. 2 "Storm Water Discharge Associated with Industrial Activity for Construction Activities. The storm water discharge will be from barn construction located in SW, 12, T 81 N, R 2 E, Clinton. Storm water will be discharged from 1 point source and will be discharged to the following streams: unnamed tributary to Calamus Creek to Wapsipinicon River. Comments may be submitted to the Storm Water Discharge Coordinator, Iowa Department of Natural Resources, Environmental Protection Division, 502 E 9th Street, Des Moines, IA 50319- 0034. The public may review the Notice of Intent from 8 a.m. to 4:30 p.m., Monday through Friday, at the above address after it has been received by the department. Published: August 25, 2018