Mystic Regular Council Meeting Minutes Mystic City Hall September 11, 2014 6:00 p.m. Mayor Clark called meeting to order at 6:00 p.m. Roll Call: Phil Hudson-present, Jim Hatfield-present, John Hatfield-present/ Toni Surber, present/Terry Whittom-present Motion to approve agenda: 1st by Hudson/2nd by John Hatfield Mayor Clark gave a report of $10,500 for monthly expenses. He stated these expenses should decrease next month due to the spending freeze. Council discussed how to reduce monthly expenses. P Hudson with the Fire Department agreed they would take their internet bill out of Fire Department Funds. Motion to approve bills 1st by Hudson/2nd by Whittom. Motion to dismiss sewer and water reports until they are all up to date. Motion to approve 1st by Hudson/2nd by Surber. Fire Department and 1st Responders report, General Funds report/Revenue reserve report approve balances in all accounts. Motion to approve 1st by Hudson/2nd by Surber. Correspondence: E-mail from Jack Pope for repairs of sewer : 100% grant for all work being done: Motion to approve 1st Hudson/2nd Jim Hatfield Discussed licensing of truck purchased in January 2014. Approve transferring of title immediately. Motion to approve 1st Hudson/2nd Jim Hatfield Discussed taking bids on Community Center on Main St and white truck(already voted to sale). Approve running an ad in Daily Iowegian accepting bids on Community Center and truck. Motion to approve 1st Surber/2nd Hudson Request from Mystic Church to waive their water usage fee, voted all nays: Discussed alley behind the Church, it is not closed. The City agrees to fix the alley one time. Discussed the City grading and snow plowing for the Church. Motion to approve 1st Surber/2nd Whittom. Roll call of approval for the City to grade and snow plow for the Church and fix alley(one time). Ayes 2/nays 1. Approval to move #14 to bottom of agenda. Motion to approve 1st Hudson/2nd Johnny . Discussed moving storage building from lift station to school this was already done without the City knowledge. They agreed to move it wherever City wants. Council agreed to leave storage building with generator in it at the Community Center. Motion to approve 1st Hudson/2nd Surber Public Comments: R Bills requested water turned on at her trailer with a signed agreement that she pays her past due bill in 2 payments. Council approval all ayes Discussed Hwy to 2nd St (Jones property) it is an alley and has not been closed. Request from K Shaffer to have a street light installed on her property. The city suggests she put up a security light. Jim Hatfield asked about water bill wording (shut off date). Mayor replied it will be clear on future bills. F Belzer asks that a plaque be put up at Community Center recognizing Betty Jean Larson family for the generous memorial donation toward the Center. Mayor Clark will look into this and a plaque will be purchased in the near future. Went over correspondence: Clark will complete survey from French Reineker Ok for IPERS information to be completed by Mayor Preventive maintenance agreement for generator: tabled FR Report (roads) needs submitted 9-30-14 this report will be done by KPoolman General Finance, an exact figure was not available: Mayor asks permission to purchase 2 small loads of rock. Hudson commented on cutting expenses as much as possible. Motion to approve 1st Hudson/2nd Jim Hatfield Hudson suggested laying off full time maintenance person. After much discussion it was approved by council to lay off P Gillespie till further notice effective 9-25-14. Ayes-all/Nays-none Jim Hatfield wants the maintenance man to be reminded to keep the shop clean. Mayor Clark reminded the council that all employees must be to work on time. Motion to adjourn: 1st Surber/2nd Hudson Meeting adjourned at 7:30 p.m. September 2014 Bills L&W Quarry Clay for 3rd Street $75.00 Quill Envelopes $24.95 Atomic Pest Control80.00 RRWA Water 3,572.80$ Fogle True Value Hardware $164.31 Royal Toilet Portolet at Park $104.31 MESI Wter Testing $323.00 Car Quest Lawn Mower Belt $38.26 Alliant Energy Electricity $1,723.75 Post Moster Stamps for Water Bills $ 147.00 Cantera Aggregate Rock $471.91 MFA Fuel $1,997.34 Griffin & George Legal Fees $374.00 U S Bookbook3rd Street Sewer Control Board $488.07 Iowegian Notices $51.80 Municipal Supplies 2 Water Metters $232.00 People's Abstract Electric Easement for Sewer $150.00 Inductrial Chemical Lift Station degreaser $101.61 Wind Stream Phone, Fax & Internet $284.22 Simmons Building Blocks for 3rd Street Water Line $3.00 Total $10,507.33
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